Terms and Conditions

Effective Date: July 11, 2026
Last Updated: July 11, 2026

These Terms and Conditions (these "Terms") govern access to and use of the PowerPatent website, applications, APIs, hosted software, client portals, features, content, communications, and related services that link to or reference these Terms (collectively, the "Services"). These Terms form a binding agreement between PowerPatent and the person or entity accessing or using the Services ("Customer," "you," or "your"). By accessing or using the Services, you agree to be bound by these Terms. If you do not agree, you must not access or use the Services.

If you access or use the Services on behalf of a law firm, company, or other legal entity, you represent and warrant that you have authority to bind that entity and its affiliates to these Terms, and "you" includes that entity and its authorized users.

1. Eligibility

You may use the Services only if you are at least 18 years old, legally capable of entering into a binding agreement, and not prohibited from using the Services under applicable law. If your use of the Services involves patent drafting, prosecution, analysis, or related legal or quasi-legal workflows, you are solely responsible for ensuring that such use complies with all professional, ethical, licensing, and regulatory obligations applicable to you.

2. Scope and Other Agreements

These Terms govern your use of the Services unless PowerPatent and you have entered into a separate executed order form, enterprise subscription agreement, statement of work, or other written agreement governing specific Services. To the extent of a conflict between these Terms and any such separate executed agreement, the separate agreement will control with respect to its subject matter.

3. Accounts and Authorized Users

You are responsible for all activity occurring under your account, including activity by any user to whom you provide access credentials or access rights. You must maintain the confidentiality and security of your login credentials and promptly notify PowerPatent of any unauthorized use of your account or any other security incident involving the Services.

Unless expressly authorized in writing by PowerPatent, accounts are personal to the designated user and may not be shared, sublicensed, or used by multiple individuals under a single login. PowerPatent may suspend or terminate accounts that it reasonably believes are being shared or used in violation of these Terms.

4. Subscription Terms, Billing, and Renewal

Subscriptions are billed in advance at the beginning of the applicable subscription period, unless otherwise specified in an order form or other written agreement. Subscription fees, renewal periods, user limits, feature entitlements, and billing mechanics will be as stated on the applicable checkout page, invoice, or order form.

Unless otherwise stated in writing, subscriptions automatically renew for successive terms equal to the then-current subscription term. You may cancel a subscription by following the cancellation instructions in the Services or by sending notice to support@powerpatent.com before the start of the next renewal term. Except as expressly provided in these Terms or required by law, fees are non-refundable and PowerPatent does not provide prorated refunds for unused subscription periods.

PowerPatent may change pricing upon renewal by providing advance notice. If you do not agree to the updated pricing, your sole remedy is to cancel before the renewal takes effect.

5. License Grant

Subject to your compliance with these Terms and payment of all applicable fees, PowerPatent grants you a limited, revocable, non-exclusive, non-transferable, non-sublicensable right during the subscription term to access and use the Services for your internal business purposes. If you are a law firm, patent attorney, patent agent, or other professional advisor, you may use the Services in the course of serving your own clients, provided that you remain solely responsible for the professional services you provide to those clients.

No license is granted for resale, white-labeling, bureau use, time-sharing, service bureau operations, or use of the Services for the benefit of unrelated third parties, except as expressly authorized in writing.

6. Customer Data and Outputs

"Customer Data" means all information, documents, text, prompts, claims, disclosures, drawings, figures, application materials, office actions, responses, metadata, and other data or content submitted, uploaded, transmitted, or otherwise made available by or on behalf of you through the Services, together with any outputs generated from such materials for you through the Services ("Outputs").

As between you and PowerPatent, you retain all right, title, and interest in and to Customer Data, subject only to the rights granted in these Terms. Subject to applicable law and any third-party rights in underlying models or software, PowerPatent assigns to you any right, title, and interest PowerPatent may have in Outputs generated specifically for you from your Customer Data.

You grant PowerPatent a non-exclusive, worldwide, royalty-free right during the term to host, copy, store, transmit, process, display, transform, and otherwise use Customer Data solely as reasonably necessary to provide, maintain, secure, support, improve, and administer the Services, comply with law, prevent abuse, and enforce these Terms.

You represent and warrant that you have all rights, permissions, and authority necessary to provide Customer Data to PowerPatent and to permit its use as contemplated by these Terms.

7. Data Handling, Security, and AI Model Use

PowerPatent may process Customer Data using its own systems and third-party cloud and artificial intelligence providers, including providers of hosting, storage, large language models, document processing, analytics, and related infrastructure. PowerPatent will use commercially reasonable technical and organizational safeguards designed to protect Customer Data against unauthorized access, use, alteration, or disclosure.

Unless otherwise expressly agreed in writing, PowerPatent will not use Customer Data for the purpose of training, retraining, or fine-tuning third-party foundation models or PowerPatent's general-purpose AI models. Notwithstanding the foregoing, PowerPatent may use Customer Data and service interaction data to provide the Services, generate Outputs, perform quality assurance, troubleshoot issues, maintain security, prevent fraud or abuse, comply with legal obligations, and create aggregated or de-identified usage data that does not identify you or disclose your confidential information.

You acknowledge that use of certain AI-powered features may require PowerPatent to transmit relevant portions of Customer Data to third-party AI or cloud providers for processing on PowerPatent's behalf. PowerPatent will not knowingly authorize such providers to use Customer Data submitted through the Services for their own model training purposes where PowerPatent has obtained contractual controls stating otherwise, but PowerPatent cannot guarantee the acts or omissions of third-party providers beyond the contractual commitments and operational controls it puts in place.

PowerPatent may delete, archive, or de-identify Customer Data in accordance with its retention practices, account settings, applicable law, and any applicable written agreement. Upon request and to the extent technically feasible and commercially reasonable, PowerPatent may provide export access to Customer Data in a commonly used format.

8. Confidentiality

PowerPatent will treat Customer Data as your confidential information and will not disclose Customer Data to third parties except: (a) as necessary to provide the Services; (b) to subprocessors, contractors, and service providers bound by appropriate confidentiality obligations; (c) as authorized by you; or (d) as required by law, regulation, court order, or legal process.

You acknowledge that Customer Data may include material that you consider confidential, privileged, or work product protected. PowerPatent will use commercially reasonable measures to preserve the confidentiality of such data within the scope of the Services, but you remain responsible for determining whether the Services are appropriate for the information you submit and for implementing any client-consent, disclosure, or workflow controls required by law or professional obligations.

9. AI-Assisted Features

The Services may include AI-assisted drafting, analysis, review, classification, summarization, search, office-action response, chat, voice, and similar features. By using such features, you acknowledge and agree that:

outputs are generated automatically based on Customer Data, models, prompts, system configurations, speech-to-text or text-to-speech components, and other inputs;
outputs may be inaccurate, incomplete, misleading, outdated, poorly transcribed, poorly synthesized, or inappropriate for your jurisdiction, facts, client, or procedural posture;
outputs do not constitute legal advice from PowerPatent and are not a substitute for independent professional judgment;
PowerPatent is not a law firm and does not undertake to practice law, provide legal opinions, or assume responsibility for legal strategy or filing decisions; and
you are solely responsible for reviewing, editing, validating, and approving all outputs, transcripts, recordings, filings, submissions, and work product before reliance or use.

You must not rely on the Services for emergency, deadline-critical, or high-risk matters without independent human review. You are solely responsible for managing filing deadlines, statutory bars, client instructions, confidentiality determinations, and legal compliance.

10. AI Chatbots and Voice Assistants

The Services may provide one or more text chatbots, conversational assistants, voice assistants, call automation tools, speech-enabled interfaces, or related interactive features powered in whole or in part by artificial intelligence or automated systems (collectively, "AI Assistants"). By using any AI Assistant, you acknowledge and agree that:

you may be interacting with software rather than a human;
your chat messages, voice inputs, prompts, uploaded files, transcripts, recordings, metadata, and related interaction data may be collected, processed, logged, reviewed, stored, and analyzed by PowerPatent and its service providers to provide, secure, troubleshoot, monitor, and improve the Services, subject to applicable law and PowerPatent's privacy commitments;
voice features may involve speech-to-text transcription, text-to-speech synthesis, call routing, call recording, transcript generation, speaker identification, and automated summarization, each of which may produce errors or omissions;
AI Assistant interactions may be monitored or recorded for quality assurance, training of personnel, abuse prevention, security review, support, or compliance purposes;
AI Assistants are provided for workflow support, informational assistance, and product functionality only, and not for emergency communications, legal deadlines, privileged intake triage without human review, or decisions requiring guaranteed accuracy;
AI Assistants may misunderstand, omit, or incorrectly summarize spoken or written information, including names, numbers, dates, claim language, instructions, and foreign-language content; and

Unless PowerPatent has expressly designated a secure workflow for the purpose, you must not submit through any AI Assistant any information subject to attorney-client privilege, work product protection, trade secret restrictions, government security restrictions, export controls, payment card rules, medical privacy requirements, biometric restrictions, or other special handling obligations if such submission would violate law, contract, or professional duty.

PowerPatent does not guarantee the availability, continuity, intelligibility, accuracy, or legal sufficiency of any AI Assistant, transcript, recording, or voice output. To the maximum extent permitted by law, PowerPatent disclaims liability for actions or omissions taken in reliance on AI Assistant or voice assistant interactions, transcripts, summaries, or generated outputs.

11. Acceptable Use Restrictions

You must not, and must not permit any user or third party to:

use the Services in violation of any applicable law, regulation, court rule, export control rule, sanctions regime, or professional responsibility obligation;
infringe, misappropriate, or violate any intellectual property, privacy, confidentiality, publicity, or other right;
upload malicious code, viruses, worms, Trojan horses, or other harmful components;
interfere with or disrupt the integrity, performance, or security of the Services;
scrape, crawl, benchmark, or systematically extract data or content from the Services except as expressly authorized in writing;
reverse engineer, decompile, disassemble, translate, adapt, or otherwise attempt to derive source code, models, prompts, or underlying components of the Services, except to the limited extent such restriction is prohibited by law;
use the Services to build, train, improve, or benchmark a competing product or service;
remove or obscure proprietary notices;
use the Services to transmit unlawful, abusive, defamatory, harassing, discriminatory, obscene, or fraudulent material; or
share subscription-only content outside your organization, except that attorneys and agents may share work product and outputs with their own clients in the ordinary course of representation.

12. PowerPatent Intellectual Property

The Services, including all software, interfaces, workflows, models, prompts, templates, visual designs, compilations, aggregate data, trademarks, logos, documentation, and other materials made available by PowerPatent, are owned by or licensed to PowerPatent and are protected by intellectual property and other laws.

Except for the limited rights expressly granted in these Terms, no right, title, or interest in or to the Services is transferred to you. You may not copy, reproduce, distribute, modify, create derivative works from, publicly display, publicly perform, sell, lease, or exploit the Services or any part of them except as expressly permitted in writing.

13. Feedback and Usage Data

If you provide suggestions, comments, ideas, enhancement requests, or other feedback regarding the Services, you grant PowerPatent a perpetual, irrevocable, worldwide, royalty-free right to use and exploit that feedback without restriction or compensation, provided that PowerPatent will not publicly disclose your confidential information in doing so.

PowerPatent may collect and use aggregated, statistical, and de-identified usage data relating to the performance, operation, and use of the Services to improve, secure, support, and analyze the Services, provided that such data does not identify you as the source or reveal your confidential Customer Data.

14. Third-Party Services and Data Sources

The Services may rely on third-party hosting providers, AI model providers, patent office data, APIs, search indexes, analytics tools, and other external services or datasets. PowerPatent is not responsible for the accuracy, completeness, availability, or timeliness of third-party services or data sources, and temporary outages, delays, inaccuracies, or service changes in third-party dependencies may affect the Services.

Unless required by law or expressly stated in a separate written agreement, PowerPatent will not issue refunds or credits for downtime or reduced functionality caused by third-party providers or public data source interruptions outside PowerPatent's reasonable control.

15. No Attorney-Client Relationship; No Legal Advice

Your use of the Services does not create an attorney-client relationship with PowerPatent or any of its personnel. Communications with PowerPatent through the Services are not legal advice, legal opinions, or a substitute for consultation with qualified counsel.

PowerPatent is a technology provider. You remain solely responsible for deciding whether and how to use any information, output, or feature made available through the Services.

16. Warranties Disclaimer

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SERVICES, OUTPUTS, DOCUMENTATION, CONTENT, AND ALL RELATED MATERIALS ARE PROVIDED "AS IS" AND "AS AVAILABLE." POWERPATENT DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, TITLE, ACCURACY, COMPLETENESS, RELIABILITY, SECURITY, AVAILABILITY, QUIET ENJOYMENT, AND ANY WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE.

WITHOUT LIMITING THE FOREGOING, POWERPATENT DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, FREE OF HARMFUL CODE, OR THAT OUTPUTS WILL BE CORRECT, COMPLETE, CURRENT, OR FIT FOR ANY PARTICULAR LEGAL, COMMERCIAL, OR REGULATORY PURPOSE.

17. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, POWERPATENT AND ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, CONTRACTORS, LICENSORS, SUPPLIERS, AND SERVICE PROVIDERS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, BUSINESS OPPORTUNITY, GOODWILL, DATA, OR BUSINESS INTERRUPTION, ARISING OUT OF OR RELATING TO THE SERVICES OR THESE TERMS, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, POWERPATENT'S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THE SERVICES OR THESE TERMS WILL NOT EXCEED THE FEES PAID OR PAYABLE BY YOU TO POWERPATENT FOR THE SERVICES DURING THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

THE PARTIES ACKNOWLEDGE THAT THE PRICING OF THE SERVICES REFLECTS THIS ALLOCATION OF RISK.

18. Indemnification

You agree to defend, indemnify, and hold harmless PowerPatent and its affiliates, officers, directors, employees, contractors, licensors, and agents from and against third-party claims, liabilities, damages, judgments, awards, losses, costs, and expenses, including reasonable attorneys' fees, arising out of or relating to: (a) your Customer Data; (b) your use of the Services; (c) your violation of these Terms; or (d) your violation of applicable law or any third-party right.

PowerPatent reserves the right to assume the exclusive defense and control of any matter subject to indemnification by you, and you agree to cooperate with that defense.

19. Suspension and Termination

PowerPatent may suspend or terminate your access to all or part of the Services immediately upon notice if: (a) you fail to pay applicable fees when due; (b) you materially breach these Terms; (c) your use of the Services creates a security risk, legal risk, or material operational burden; or (d) PowerPatent is required to do so by law or a third-party provider.

You may stop using the Services at any time. Unless otherwise expressly stated in a separate written agreement, termination or cancellation does not relieve you of obligations to pay fees accrued or committed for the applicable subscription term. Upon termination, your license to use the Services will end and PowerPatent may disable account access and delete or anonymize Customer Data in accordance with its retention practices and applicable agreements.

20. Arbitration; Class Action Waiver

Please read this section carefully because it affects your legal rights.

Except where prohibited by law, any dispute, claim, or controversy arising out of or relating to these Terms or the Services shall be resolved by binding individual arbitration administered by the American Arbitration Association under its applicable rules before a single arbitrator. Either party may bring an individual action in small claims court if eligible, and either party may seek temporary or preliminary injunctive relief in a court of competent jurisdiction to protect confidential information, intellectual property, or security interests.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, YOU AND POWERPATENT WAIVE ANY RIGHT TO A JURY TRIAL AND ANY RIGHT TO PARTICIPATE IN A CLASS, COLLECTIVE, CONSOLIDATED, MASS, OR REPRESENTATIVE ACTION.

If the arbitration costs would be prohibitive as compared to litigation, PowerPatent will pay such portion of administrative fees and arbitrator fees as the arbitrator deems necessary to prevent the arbitration from becoming prohibitively expensive. If any part of this section is held unenforceable, the unenforceable portion shall be severed and the remainder shall remain in effect.

21. Governing Law

These Terms and any dispute arising out of or relating to these Terms or the Services are governed by the laws of the State of California, without regard to conflict of laws rules. For any matter not subject to arbitration, and except where prohibited by law, the parties consent to exclusive jurisdiction and venue in the state and federal courts located in Santa Clara County, California.

22. Changes to the Services or Terms

PowerPatent may modify the Services, features, pricing, or these Terms from time to time. If PowerPatent makes material changes to these Terms, PowerPatent may provide notice by email, through the Services, or by posting the updated Terms with a revised date. Your continued use of the Services after the effective date of revised Terms constitutes acceptance of the revised Terms.

23. Miscellaneous

These Terms constitute the entire agreement between you and PowerPatent regarding the Services, except for any additional terms or separate written agreements expressly incorporated herein. If any provision of these Terms is held invalid or unenforceable, that provision shall be modified to the minimum extent necessary to make it enforceable or, if modification is not possible, severed, and the remaining provisions shall remain in full force and effect.

PowerPatent's failure to enforce any provision of these Terms is not a waiver of that provision. You may not assign or transfer these Terms without PowerPatent's prior written consent. PowerPatent may assign these Terms in connection with a merger, acquisition, reorganization, or sale of assets.

Sections that by their nature should survive termination will survive, including provisions relating to intellectual property, confidentiality, disclaimers, limitation of liability, indemnification, arbitration, governing law, and payment obligations.

24. Contact Information

Questions about these Terms may be sent to support@powerpatent.com.